The way to get past the “it takes longer to find and explain it” problem is to create systems.
That’s a fancy way of saying, create a checklist, a series of detailed steps about how to do a particular task.
Yes, it’s time-consuming.
But you’ll only ever have to do it once, at least until the software you’re using changes significantly.
I’ve done this sort of thing for myself on occasion.
There are some things that I have to do, but don’t do often enough to remember all the steps. So I make a list of the steps so that the next time I do it I don’t have to spend hours figuring it out again.
Once you have your system, then you can give it to the person to whom you’ve outsourced the work.
Here’s another way to look at it.
Add up all the hours you’ve spent doing it yourself and compare it to the time it would take to create a system. You may be surprised at how much time you’ve lost by following your approach.
As your business grows, you simply won’t have the time or energy to do it all yourself.
That means that you have to create systems so that you can delegate work.